Davis Lake Community Association

GENERAL DESCRIPTION OF PAYMENT OPTIONS

DLCA residents can choose one of four electronic payment services to pay any indebtedness to the DLCA. The four different options are:

1. Utilize your own Financial Institutions’ Electronic Bill Pay service
2. Create an Electronic check through the internet using the EASY DRAFT link on the left of this page
    (Two options are offered - a “One time Payment” or a "Recurring Payment”) 
3. Set up an Automated Clearing House (ACH) electronic check draft with CAM.
4. Mail a check to Carolina Association Management - Attn. DLCA 4957 Albemarle Rd. Charlotte, NC 28205.

More information about quarterly assessments and Delinquent payment collection policy is in the Property Owners section of our website. Only registered Davis Lake Property Owners can access this section of our website. www.davislake.org/membersonly/

1. Utilizing your own Financial Institution’s Electronic Bill Pay service is an acceptable method of payment. DLCA has no control over its use and can not provide any guidance. You need to consult with your Financial Institution for instructions on how to pay.

The DLCA Board of Directors contracted the services of EasyDraft Corporation to process the following transaction types:

2. The Web enabled (internet) electronic check is the most efficient process for all parties concerned and is highly recommended by the DLCA Board. The resident must be capable of using the computer and have access to the internet. There are 2 ways to make a payment using this system. See BELOW

3. The Automated Clearing House (ACH) pre-approved debit performs the same function and in a very similar manner as the Web enabled electronic check described above. However, it does not require the resident to use a computer. The automated clearing house (ACH) is part of the banking network that provides a service allowing the beneficiary to initiate a pre-authorized electronic payment order to withdrawal funds from the resident’s bank account. The resident simply provides a signed, completed authorization form (available from CAM) and a cancelled check to CAM. CAM will record the data into the EasyDraft system and retains the cancelled check as well as the signed authorization form. The signed form is used to prove to the authorities (if necessary) that authorization was provided by the resident to debit their bank account. This form and all related documents must be processed at least 14 days in advance of the first scheduled payment. Any future changes (or cancellation) must also be made in person at least 14 days in advance of the change (or cancellation) taking place. The actual payment is initiated quarterly by CAM on the 7th business day of the first month of the quarter every quarter. (January, April, July, or October)

4. When a paper check is received by CAM (US Mail or Hand delivered) it is converted to an electronic check. CAM will swipe the check through an electronic imaging and data capture device at their office, then physically stamp it as processed, store the check for approximately 5 days to ensure the payment cleared the bank and then destroy it as mandated by law. This process applies to all checks written on standard personal check stock. It does not apply to oversized commercial check stock. The oversized checks will require the CAM administrator to photocopy the check and physically deliver the check to the bank for deposit.

WEB ENABLED Electronic Check

To get to the EasyDraft payment process you must first go to the internet and sign onto the www.davislake.org web site. On the left side of the screen you will see an EasyDraft icon. Place your pointer (Cursor) on the icon and hit enter. You will be transferred to the EasyDraft secure website. From there just follow the detailed instructions provided. There are two options to choose from when using this web enabled process to create an electronic check.

Option 1 – One Time Payment
Selecting and executing this process instructs the Easy Draft system to only make this one time payment and do it immediately. If executed before 2 PM Eastern Time on a business banking day, the funds will be transferred by the next business day (Settlement Day). If processed after two PM, the earliest day that settlement will occur is two business banking days later. The Easy Draft System will also ask for a valid email address to facilitate a return email confirming the payment was successfully executed. Once the payment order is executed by the EasyDraft services (sent through the electronic banking network), they will send an email with a tracking number of the payment to the email address provided. A copy of this email will also be sent to the CAM administrator. This email is an audit trail record that the execution of a payment order was attempted by the resident and any failure in the system would support the deferment of any late payment fees imposed by DLCA and CAM for failure to pay. More detailed instructions on how to process are provided by EasyDraft on the screen as you enter the data.

Option 2 – Recurring Payment
Selecting and executing this process requires a few more steps and the recording of additional information. This option allows the resident to setup a payment order to be automatically executed on a predetermined time frame in the future controlled by the DLCA Board. By its very nature, key data will be required to be retained by EasyDraft to facilitate the automatic execution of this future payment. Once you enter this data into the EasyDraft system they will ask you to establish a password. Creating and entering a password provides the security you will want to restrict access to the data entered and stored. From that point forward the only way the EasyDraft system will allow access to the data stored is by entering this password. DLCA has established and instructed EasyDraft to execute these automated payments on the seventh (7th) business banking day of the first month of every quarter. That is January, April, July, and October. Also notice that it is the 7th business banking day not the 7th calendar day.

To help remind the resident or club member of the upcoming payment, an email will be sent to the email address provided two business banking days prior to the execution date of the payment. Changes can be made to the payment order up to 2 PM Eastern Time the day prior to the funds being transferred (Settlement day). Detailed instructions on how to process are provided by EasyDraft on the screen as you enter the data.